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Vacancy: We are looking for a new Administrator

By December 21, 2021January 6th, 2022No Comments
The Europaeum is looking for a new Administrator


Job title: Administrator, The Europaeum

Location: 70 Woodstock Road, Annex 3, Oxford OX2 6HR (with possible home working by arrangement); some international travel to Europaeum events

Salary: £29,500

Hours: 36.5/week (full-time); some peak periods during events, can be occasionally weekends

Contract type: Permanent

Reporting to: Executive Chair, The Europaeum: Hartmut Mayer


Download Job Description


The post-holder is the key administrator at the core of the general logistics and the wide ranging activities of the Europaeum. The position would suit a person who thrives at the centre of a University network across Europe, and is autonomous and independent enough to work in the Oxford-based office with limited direct supervision.

In addition to running the basic functions of the Europaeum (a charity as well as a limited company by guarantee), the Administrator also supports two Programme Directors (Core Activities and Scholars Programme, both part-time) with administration of applications to their programmes ( Occasional event attendance in Oxford and abroad will be required. The Administrator also services academic committees and deals with the financial and accounting affairs of the Europaeum.  The Europaeum team also includes a full-time Alumni & Communication Officer.

The position is particularly likely to appeal to someone who already has experience of university administration, who now seeks a new challenge. Alternatively we would also consider applications from recent graduates (master’s and above) from relevant fields who want to embark on a new career path in University administration. The Europaeum office is a very small organisation and so a willingness to turn one’s hand to whatever is required is essential. The Administrator role requires a person in post who can reliably provide the foundations needed for a smooth running of all aspects and would suit someone with excellent organisational skills and a high standard of attention to detail.

The successful applicant is likely to expand their experience, knowledge and skill set considerably. This unique opportunity to work in the heart of Oxford as well as in an international context of 18 of Europe’s best universities is a highly attractive position for someone who is interested in making a real difference to academic exchange across the continent.


How to apply

The closing date for applications is 21 January 2022 (5pm UK time).  All applications should be submitted by email to

Applicants should submit the following in support of their application:


  • A cover letter/statement, in not more than 500 words, of why they consider themselves well suited to this particular position
  • A full CV
  • The names of two referees, including information as to whether they can be contacted pre-interview or not


For queries, please contact Hartmut Mayer on